Maternity Leave Contract | [Hybrid] | [18 months]
We are seeking a highly organized, proactive, and detail-oriented Commercial Real Estate & Client Services Coordinator to provide maternity leave coverage for a dynamic commercial real estate and life sciences-focused team. This is a varied role combining commercial real estate support, client services, business development, research, marketing, project coordination, and event management. The successful candidate will work closely with senior leadership, clients, brokers, property owners, and industry stakeholders.
Key Responsibilities:
- Support active commercial real estate, leasing, and occupier services projects.
- Conduct property, market, company, and prospect research.
- Prepare proposals, presentations, reports, correspondence, and client materials.
- Coordinate meetings, property tours, calendars, follow-ups, and project documentation.
- Maintain CRM records, listings, templates, and project files.
- Communicate professionally with clients, prospects, brokers, property owners, and other stakeholders.
Business Development & Marketing
- Support prospect research and business development activities.
- Assist with client and property marketing materials.
- Update website and digital content.
- Coordinate communications, presentations, and other promotional materials.
NextGreatBigIdeas (NGBi) Summit
- Support planning and execution of the annual Canadian life sciences summit.
- Coordinate sponsors, exhibitors, speakers, attendees, volunteers, and vendors.
- Manage registration, ticketing, event communications, and speaker logistics.
- Track sponsorships, payments, complimentary registrations, and deliverables.
- Assist with venue, catering, floor plans, event materials, and onsite logistics.
- Support NGBiLab podcast and related life sciences industry initiatives.
Qualifications
- 2+ years of experience in a coordinator, administrative, client services, real estate, professional services, project coordination, or similar role.
- Excellent organizational, communication, and time-management skills.
- Strong attention to detail and ability to manage multiple priorities.
- Comfortable working independently in a fast-paced, small-team environment.
- Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
- Strong research and written communication skills.
- Proactive, resourceful, and comfortable taking ownership of projects.
Assets
- Commercial real estate or professional services experience.
- Experience with CRM systems such as Pipedrive or business intelligence platforms such as ZoomInfo.
- Experience with WordPress/Elementor, Canva, or digital marketing.
- Experience coordinating conferences, sponsorships, exhibitors, or corporate events.
- Experience in healthcare, health sciences, life sciences, or related industries.
What We're Looking For
Someone who is organized, personable, resourceful, and proactive, with the ability to move comfortably between client service, research, administrative coordination, and project work.
This is a hands-on role where priorities can change quickly, so the ideal candidate is someone who can work independently, follow through on details, communicate confidently with senior stakeholders, and keep multiple projects moving forward.
Please email your resume to hr@lennard.com
