Are you detail-oriented and enjoy working in a team? Do you thrive in creating and maintaining a professional, organized, and welcoming office environment? Are you highly organized? Then this might be the right fit for you!
This is a position for someone who wants learn and grow as part of a dynamic and fun Commercial Real Estate office located in Markham. You will provide support to approximately 40 agents as well as your team members.
The successful candidate will have a positive attitude, amazing attention to detail, enjoy providing administrative assistance, enjoy looking for data, and overseeing an office. They will have the ability to juggle multiple projects at once and meet various deadlines while under pressure. This role is for someone who enjoys working in-person.
Responsibilities
- Use various research websites to search, prepare, update, and manage office listings
- Assist with creating market surveys, building tour packages in PowerPoint
- Create postal code plotting analyses
- Manage MLS expiries, and coordinating updates with agents
- Pull Building Data including Corporate Profile Reports & Parcel Register Searches
- Gather Zoning information for properties
- Collect demographic information
- Gather property information/photos/maps as required
- Answer and direct phone calls received on the mail phone line
- Prepare and send DocuSign agreements
- Print, scan, and bind documents
- Arrange off-site printing as required
- Draft offers, letters, documents, memos, labels, and other documents in Word.
- Formatting documents in Word, must be comfortable using Tracked Changes
- Prepare surveys, questionnaires, reports, presentation, packages, in PowerPoint
- Draft listing reports and lease reports in PowerPoint
- Organize company files in company drive
- Manipulating and combining files in Adobe
- Oversee stock of printing materials and coordinate to reorder supplies as needed
- Answer and direct incoming phone calls on office main line
- Oversee reception duties including greeting clients and agents, accepting mail and packages, organizing couriers, etc.
- Oversee Kitchen duties including, ordering supplies, running and emptying dishwasher
- Assisting with office events (set up, take down, RSVP collection, etc.)
- Manage all kitchen supplies (ie. milk, cream, coffee, cleaning supplies, paper towels, snacks, etc.) and ordering supplies, be able to drive to pick up supplies
- Keep kitchen area clean and organized (clean out fridge and microwave once a week, wipe down counters, etc.)
- Keep office clean and organized
- Other duties as required
Qualifications
- Post-secondary education, college/university or equivalent
- 1-2 years of relevant work experience required
- Have a driver’s license and vehicle
- Must be proficient in MS Office, including Outlook, Word, PowerPoint and Excel
- Must have strong organizational and time management skills
- Must be able to manage multiple conflicting deadlines in a fast-paced environment
- Must have excellent verbal and written communication skills (in person, over the phone, and via email)
- Must have excellent interpersonal skills
- Must have a professional yet personable demeanor
- Must be able to work well independently and within a team
- Must be detail oriented with strong analytical skills
- Must be proactive and take initiative
- Must be able to maintain confidentiality
- Experience in Commercial Real Estate an asset
This is a full-time, salaried role. We invite interested applicants to submit their resumes to hr@lennard.com
